You probably get lots of emails everyday. The Radicati Group estimates that business users would send/receive an average 140 emails per day in 2018.
So how many emails do you currently have in your in box? And how do you FEEL when you open your in box? Do you
dread opening it for fear of seeing that number (either bolded or in parentheses) next to the word “Inbox”? You know what that means… it’s the number of unread emails which translates to feelings of overwhelm, anxiety and yes, even failure!
And then there’s “Inbox Zero”? It was developed by productivity expert Merlin Mann. It's a rigorous approach to email management whose objective is to keep the inbox empty (or almost empty) at all times. According to Mann, the “zero" is not a reference to the number of messages that should be in an inbox. Instead, the word refers to "the amount of time an employee's brain is in his inbox”! His point is that our time and attention are finite and when an inbox is confused with a "to do" list, productivity suffers. So STOP using your inbox as your To-Do list!
Think about how many emails you feel comfortable have residing in your inbox. For some people it’s a number; for others, they don’t want to have to scroll to see all their emails. But if you currently have far more than you feel comfortable with, you need to take action in order to get them down to a more manageable number. Will it happen overnight? Absolutely not because it took you far longer to get into the email predicament that you may currently be in. But it is possible. In my opinion, to get your inbox under control requires 3 things: Time, Patience and strong Decision-Making skills.
Here are a few tips:
If you ever watched “Lost in Space”, you may recall that the Robot frequently warned Will Robinson of impending danger as I’m about to do for you… Warning! Warning! Be extremely cautious when you set up Rules/Filters! You don’t want an urgent email from you boss to end up in a folder you rarely check!
My goal is for YOU to be in control of your email inbox and not have it control you!
“A five minute call replaces the time it takes to read and reply to the original email and read and reply to their reply... or replies. And I no longer spend 20+ minutes crafting the perfect email - no need to.” ~ Simon Sinek ~
Brenda Tringali, Organizing, Productivity & HR Specialist
At Your Fingertips Organizing
Serving Greater Myrtle Beach, SC or "virtually" anywhere (via phone/video)
Brenda Tringali is the owner of At Your Fingertips Organizing. She provides Life/Workplace/Residential Organizing & Productivity services to clients in the Myrtle Beach, SC area & “virtually” anywhere via video, phone, etc. Drawing from her 30 years of Human Resources/Staffing experience, she also helps clients with HR/Staffing/Job Search needs as well. Brenda is an active member of NAPO (National Association of Productivity and Organizing professionals). She is also Chair of the NAPOCares Committee which highlights the community outreach efforts of NAPO members, NAPO Chapters, and NAPO Business Partners as they reach out to share the three “T’s” of Social Responsibility: their Time, Treasures, and Talents.